How do I organise QR codes with folders, tags, search and filters?

Folders: one home per code

1. Create a folder. Click Create New at the top right and choose Create Folder, or use the New folder button in the Folders panel on the left. Name it in the Create new folder dialog.
2. Create a subfolder. Open a folder first — the same menu item then reads Create Subfolder. You can also switch on Include as subfolder in the create dialog and pick a Parent folder. Nesting stops at one level.
3. Move a code in. Use the ⋮ menu on its row and choose Move to folder.
4. Rename or delete. Inside a folder, use the ⋮ menu beside the folder name for Rename or Delete.

Tags: labels that cross folders

1. Open the ⋮ menu on a code and choose Add tag. The Tags panel opens.
2. Click Create tag, type a Name, pick a Color and save.
3. Tick any tag in the list to apply it to that code, untick to remove it. A code can carry as many tags as you like.
4. Edit or delete a tag with the pencil icon next to it. Deleting a tag removes it from every code that carried it; the codes themselves are untouched.

Tags are how you group things a folder tree cannot: a Q4 print tag across three brand folders, a needs new artwork tag across a whole account, or one tag per physical location. Codes show their tags in the Tags column of the list.

Finding a code in a long list

• Search by name... matches the name you gave the code — another reason to name codes at creation rather than leave them unnamed.
• The All / Static / Dynamic tabs split the list by mode.
• Filter opens a Filter results panel with three groups: status (Active, Archived), QR code type, and Tags. Click See results to apply.
• Sort by offers Most recent, Name, Most scanned and Last modified.

When filters are on, a Filters applied bar appears above the list with a chip per group and a Clean filters button that clears all of them at once.

Organise while you create, not afterwards

On the Content step of the wizard there is an Organization section — Assign to folders & tags. It has a Folder selector, which defaults to No folder, and a Tags control with + New tag. Filling it in takes five seconds and saves a tidy-up later.

A naming convention helps as much as the folders do. If you print one code per table, per shelf or per location, name them that way — Table 12, Shelf A3 — so Most scanned tells you something useful. For a worked example of that pattern, see tracking inventory with QR codes and a spreadsheet.

Common problems

A code I know exists is missing from the list

A filter or a folder is hiding it. Look for the Filters applied bar and click Clean filters, then switch the tab back to All, and check whether you are inside a folder rather than at the top level.

Create Subfolder is not offered

You are either at the top level — open the parent folder first — or already one level deep. Folders nest one level only.

The search finds nothing

Search matches names, not destinations or content. An unnamed code cannot be found this way; open it and click its name to rename it inline.

Archived codes clutter the list

Filter by status Active. Archived codes stay listed on purpose so they can be reactivated — see archiving versus deleting a QR code.

Frequently asked questions